To verify whether this is the case, start Word without templates and add-ins loaded, to see whether it still crashes: to do this, click the Start button in the bottom left. You can remove either the style or the additional formatting with the eraser buttons on right. Erasing a style really means switching to ‘Normal’ style and erasing Text level formatting is actually reverting to ‘Default Paragraph Font. At the bottom are buttons for: Reveal Formatting – see below. New Style – same as the Style Pane button.

I recently had the opportunity to attend the 22nd national conference of. One of my favorite sessions this year was presented by Rhonda Bracey of, who shared time-saving tips for Microsoft Word. Her blog is a great resource for shortcuts, formatting tips and other useful features. Unfortunately for me and my MacBook, CyberText’s tips are all written for Windows users. So for all you other Mac users out there, here are a few translations. The tips in this post are all ways to show hidden formatting in Word, which can help you diagnose problems when text doesn’t look right or won’t go where you want it to. The instructions below are for Microsoft Word for Mac, version 16.

All of the options for showing formatting and styles will only show up on your screen—they will not affect the printed version of a document. Formatting marks Formatting marks may look like clutter if you aren’t used to them, but they hold a lot of useful information. For example, uneven paragraph spacing could be caused by soft line breaks, section breaks or a style applied to a paragraph. With visible formatting marks, you can tell what is happening in your document at a glance. You can, including what each symbol means, in the CyberText Newsletter. To turn these marks on and off, click the pilcrow icon (¶) on the Home ribbon or use the keyboard shortcut, ⌘ + 8. Style labels There are two ways to do this on a Mac.

The simple way is to open the Styles Pane using the button on the far right of the Home ribbon. At the bottom of the Styles Pane, check the box to show styles guides. This will randomly assign a number and color as a label for each style. The labels will appear next to each style in the Style Pane and in the left margin next to each paragraph that uses the style. If you would rather see the style names next to each paragraph, open the Preferences window from the main menu.

Click “View” and find the preference for “style area width.” Increase the width to at least an inch (you can adjust it later if you want to change the size). Close the Preferences window and go back to the ribbon. Use the View ribbon to switch to Draft view. All of your paragraphs should now have style names listed next to them. You can return to the standard view by clicking “Print Layout” on the far left of the View ribbon. Bookmarks Bookmarks are useful for creating links within a document or between multiple documents. To show bookmarks in your document, open Preferences, then click “View” and check the bookmark box.

This will put gray brackets around any bookmarked text. Field Shading Word has a few special features to help automate tasks like numbering pages and figures or creating a table of contents.

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These features look like normal text, but they are actually fields that Word fills in according to a set pattern. Entering text manually into these fields stops them from functioning correctly, so it’s important to be able to distinguish them from normal text. To make fields visible, open Preferences, then click “View” and select your preference for field shading. Rhonda recommends always shading fields, but you can also opt to shade them only when they are selected.

Next time you find yourself struggling with stubborn formatting or misplaced links, try using these tips to uncover the problem. Know any other great Word tricks? Tell us about them on.

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By Sometimes you want the placement of your text on each page of your Word for Mac 2011 document to be aesthetically pleasing. Consider how important it is to have a poem or a quotation look just right to create the desired ambience on the page.

In these situations, you might need to adjust values for line spacing and paragraph spacing. When working with the options in the Paragraph group of the Home tab on the Ribbon, the settings apply to entire paragraphs. Click anywhere in a paragraph or select multiple paragraphs when you apply these formatting options. • Decrease Indent or Increase Indent: Click Decrease Indent to make the indent smaller or remove it; click Increase Indent to make the indent bigger. • Split Text into Columns: Select the text you want arranged as columns, then click this button and choose how many columns. • Justification: To apply justification to a paragraph, click the desired justification. Your choices are Align Text Left, Center, Align Text Right, or Justify.