I have a document which was created in Word and has 226 pages. When I send it to a client who is using a later version of Word, it looks totally different and has over 330 pages. How can I send the client the document without it changing?

Feb 3, 2017 - How to change your Word 2016 default font size. Open any document or create a new document. Click the Home tab in the top left corner. Select your desired Font Size. Click Set as Default in the bottom left corner. Check All documents based on the Normal template. Click OK to confirm your changes.

Also, they wanted a version, which looks nothing like the Word document. How can I get the Word document to look like the pdf? Word documents were never intended to do what you’re doing.

They were never meant to distribute documents to others for reading. Your client is on the right track: that’s exactly what is for. In a nutshell: it’s all about the printer.

Become a and go ad-free! Different printer, different look Word processors like Word are generally designed to produce documents to be printed. When Word displays a document in a print layout or page view, it uses the characteristics of the currently-selected printer to determine what the document will look like when printed. Printer characteristics vary a lot. Default margins, paper size, and other differences in both capability and configuration can make a document appear very differently when viewed or printed on one system as compared to another. Different system, different look Another common difference is fonts, which are not the same across systems.

If you create a document using one font that happens to be installed on your computer, and then view it on another system where the font is not present, things will look different. Word will substitute something “close” to the font you wanted. Unfortunately, “close” is vague, and can be startlingly different from what you intended. The solution: PDF The PDF file format is specifically created to solve this problem. PDF, which stands for “Portable Document Format”, is designed to display exactly the same everywhere, even across different operating systems, no matter what your system or printer characteristics. Current versions of Microsoft Word and other word processors can save to PDF format directly. PDF creation acts like a printer — but a printer that’s the same everywhere. The interface used to save as PDF often looks very much like an interface you use to print the document.

The resulting PDF file can be viewed anywhere with a PDF reader and should look, and even print, exactly the same as your original PDF. What PDF is not PDF is not a format designed to be edited. Depending on the document, it can be, to some limited extent, but that’s not its purpose at all.

Consider it a display-only format — not unlike the paper it’s intended to replace. If you do need to exchange a document such that others can edit and make changes to it, Word’s “.doc” and “.docx” formats are what you need; just don’t expect the document to look the same everywhere.

The bottom line Use the right tool for the job. When sharing finished documents with others, use PDF. Best free flac player for mac high sierra.

Author the document so the PDF comes out the way you want it to, and then share that with your client. If you need to share editable documents in Word format, just realize they will not display or print exactly the same everywhere. • - It's sometimes hard to tell why Word thinks a document has changed even though you haven't done anything. We'll provide a few clues. • - Every so often, the Windows Print Queue gets 'stuck'.

Everything looks like it should print, but it won't. We'll clear that up. • - When a PDF is printed, even though it may be standard sized pages, the printer may add margins. You can adjust this behavior when you print. • - Online document conversion services can be safe, or they can represent a real privacy risk.

I'll look at the options. Footnotes & references PDF icon By Mimooh – Own work, CC BY-SA 3.0, Posted: May 18, 2018 in: Shortlink: TAGS:,. This issue is bigger than Ben Hur and yet so few people know about it. As Leo has stated, printer and fonts can change the look when the document is opened on another computer. Problems due to printer characteristics are fairly easily fixed by setting the page setup on the target computer to be the same as that on the source computer. Fonts well just stick to the common fonts on the source computer for maximal compatibility. Other sources of major problems on target computers are ‘styles’, or lack of them, and ‘lists’.

It’s beyond the scope of this brief comment here to explain why but they are the source of many problems. It’s more noticeable in large documents because page numbers in cross references and table of contents are obviously wrong. On closer inspection you’ll start to notice that lists are not always correct, more noticeable with numbered lists, and that some styles are no longer correct. Word is not designed for handling large document collaboration, which includes sending clients reports. As Leo has suggested, create the PDF of your report and send that your client. If they want changes, have them communicate them back and you make the necessary changes and then PDF the revised report again. It’s the only way that you can be absolutely certain that your client sees what you intended.