Follow these steps to set up Outlook 2011 to access your UCSD e-mail account using Internet Message Access Protocol (IMAP). Images may vary slightly depending on your version of Mac OS X.

Contents • • • • Basic Setup to Send/Receive Mail • Launch Outlook for Mac 2011. (If this is the first time you've opened Outlook for Mac 2011, then the Welcome to Outlook window will open. Click the Continue button to close the Welcome to Outlook window.) • Click Tools in the menu bar at the top of the screen then click Accounts.

The Accounts window will appear. • In the Accounts window, click Exchange Account. The Enter your Exchange information window will appear.

Select for the Outlook for Mac Data File. Choose the option to filter by category or item type. In order to export all items in outlook, click items of the following types. Archive messages with a single click. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! Choose one or more messages in your folder to archive. Outlook 2011 for Mac; Outlook 2016 for Mac; Outlook 2011 for Mac. To start using local Mac archiving, you would need to create the Archive folder. To create the Archive folder: Unhide On My Computer folder: in Outlook 2011 > click on the Outlook menu at the top of your screen > Preferences > General > uncheck the box Hide On My Computer Folders. An easy way to reduce the size of your Inbox is to export — manually archive to an Outlook for Mac Data File (.olm) on your Mac — your email messages, contacts, and other items. You can save an.olm file to any location on your Mac or on a different machine for safekeeping.

• In the Enter your Exchange information window: • Enter your full Middlebury email address. • Enter your Middlebury username in the format MIDD username (e.g. MIDD pmitrevs).

• Enter your Middlebury password. • Leave the checkmark in the checkbox Configure automatically. • Click Add Account. • Outlook will be automatically configured to send and receive your Middlebury e-mail. The process may take a few minutes to an hour, depending on your network connection speed and the size of your mailbox.

Add Shared Calendars to Outlook for Mac 2011 To view a calendar to which you have been granted permission: • Click the Calendar icon at the bottom of the left-hand navigation pane. • With the Home tab selected, click the Open Calendar button located top center. • If you are unable to see the calendar, please contact the individual who granted your access so they can review your settings. For more access to an entire mailbox, see Outlook help using the search term 'delegate'. Public folder calendars To view a public folder calendar, click on the Calendar icon in the lower left pane, click on the Tools tab at the top left, then choose the Public Folders icon on the Ribbon.

Locate the calendar you are seeking in the public folder list, select it, then click on the Subscribe button at the top left. That calendar will now be in the pane at the left along with your calendar. Note: Public folder calendars are in the process of being phased out.

Add Another Mailbox to Outlook for Mac 2016 If you are a delegate for another mailbox, you may add it to your Outlook folder view as follows: • Click on Tools > Accounts then select your Exchange account at left. • Click the Advanced button in the lower right. • Click the Delegates tab. • Click the plus (' +') sign below the lower ' Open these additional mailboxes' pane, then enter the name of the mailbox to which you have access.

Click Add to select the mailbox. • Click OK to close the Accounts window. • The mail folders, calendar, contacts, etc for that mailbox should now be visible, assuming the owner has granted you delegate permissions. For further help on all Outlook topics, please visit.