I have a document which was created in Word and has 226 pages. When I send it to a client who is using a later version of Word, it looks totally different and has over 330 pages. How can I send the client the document without it changing? Also, they wanted a version, which looks nothing like the Word document. How can I get the Word document to look like the pdf? Word documents were never intended to do what you’re doing.

Click 'File,' select 'Open' and double-click on the Word document you want to email. Read-write ntfs driver for mac os x. Word Table Formatting Hell November 30, 2015 4:39 AM Subscribe Some, but not all, tables in a long Word document I am working on keep reverting to various utterly strange formats, with missing text, mis-sized cells, and new cells within cells.

They were never meant to distribute documents to others for reading. Your client is on the right track: that’s exactly what is for. In a nutshell: it’s all about the printer. Become a and go ad-free!

Different printer, different look Word processors like Word are generally designed to produce documents to be printed. When Word displays a document in a print layout or page view, it uses the characteristics of the currently-selected printer to determine what the document will look like when printed. Printer characteristics vary a lot. Default margins, paper size, and other differences in both capability and configuration can make a document appear very differently when viewed or printed on one system as compared to another. Different system, different look Another common difference is fonts, which are not the same across systems. If you create a document using one font that happens to be installed on your computer, and then view it on another system where the font is not present, things will look different. Word will substitute something “close” to the font you wanted.

Unfortunately, “close” is vague, and can be startlingly different from what you intended. The solution: PDF The PDF file format is specifically created to solve this problem. PDF, which stands for “Portable Document Format”, is designed to display exactly the same everywhere, even across different operating systems, no matter what your system or printer characteristics. How to hack on minecraft for mac. Current versions of Microsoft Word and other word processors can save to PDF format directly. PDF creation acts like a printer — but a printer that’s the same everywhere. The interface used to save as PDF often looks very much like an interface you use to print the document.

The resulting PDF file can be viewed anywhere with a PDF reader and should look, and even print, exactly the same as your original PDF. What PDF is not PDF is not a format designed to be edited. Depending on the document, it can be, to some limited extent, but that’s not its purpose at all.

Consider it a display-only format — not unlike the paper it’s intended to replace. If you do need to exchange a document such that others can edit and make changes to it, Word’s “.doc” and “.docx” formats are what you need; just don’t expect the document to look the same everywhere. The bottom line Use the right tool for the job.

When sharing finished documents with others, use PDF. Author the document so the PDF comes out the way you want it to, and then share that with your client. If you need to share editable documents in Word format, just realize they will not display or print exactly the same everywhere. • - It's sometimes hard to tell why Word thinks a document has changed even though you haven't done anything. We'll provide a few clues.